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Prepare a terminology file to use as a template

Tip

This is useful for formatting the terminology file that will eventually be imported into XTM, as the original terminology file may be coming from a different TMS vendor, and such will be formatted differently.

  1. From the top menu in XTM cloud click on Terminology and then Manage

  2. Select any single customer from the customer drop-down list located on the left-hand side.

  3. Select the Add term green button in the top right corner of the window.

  4. Enter the following details:

    Important

    The details that are added do not have to be accurate. They are simply meant as placeholders in order to generate a terminology file with the proper language settings and other terminology options.

    Only fields that contain values will be exported to the terminology file template being built in this procedure.

    1. Scroll down to the term section and pick a source language from the dropdown.

    2. Enter a term in the term box to the right.

    3. From the Status drop-down to the far right, select the status.

      Tip

      Any other field (metadata) populated in the term section will show up for the linguists in Workbench when they click on the term.

    4. Select a gender from the gender drop-down just to the bottom and to the far left.

      Tip

      Gender is one of the default custom fields. More custom fields can be added by an administrator. Not all custom fields are visible by default.

    5. Optional - Make visible each custom field that will be used when adding terms using this procedure. Then populate these fields with text.

    6. Scroll down to the translations section and pick a target language from the language dropdown.

    7. Enter a translation (it doesn't have to be correct) in the term box to the right.

    8. From the Status drop-down to the far right, select the status of the translation.

      Tip

      Any other field (metadata) populated in the translations section will show up for the linguists in Workbench when they click on the translation for the term.

    9. Click on the Add new translation button located at the bottom of the screen and repeat steps f to h for each language that requires a translation.

  5. Click the Save button located at the bottom of the screen.

  6. Export the terminology file using this procedure.

  7. A sample terminology file will now be created which can be used as a template for importing terminologies.